Frequently Asked Questions
Helpful Event Planning Info for Canopy Creek Farm
We realize you may have questions, not to mention decisions to make, when planning your wedding or special event. Canopy Creek Farm and our staff are honored to help you throughout your planning process.
Feel free to call us at 937-602-5867 or send a quick email to firstname.lastname@example.org. We will help you in any way we can. In the meantime, these are the questions we are asked most often.
Don’t forget that you can also view sample floor plans, learn more about the property, and see photos from events at Canopy Creek Farm on our Pinterest page. It’s also a great place to get decor and design inspiration for your wedding or special event.
How can I schedule a tour of Canopy Creek Farm?
We would love to schedule a tour to show you the farm. Feel free to call us at 937-602-5867 or email us at email@example.com to schedule a time.
Do you provide a wedding coordinator?
Yes, included in your wedding rental you will receive 15 hours with a professional wedding coordinator. Specifically, a one-hour planning meeting a month before your wedding and a one-hour rehearsal during the week prior to your wedding. Finally, you will receive 13 hours of coordinating services on the day of your wedding. A wedding rental is for 16 hours, from 9am to 1am with the reception ending at midnight.
Are there hotels with shuttle service close to Canopy Creek Farm?
Canopy Creek is just minutes from I-75,
I-675, Austin Landing, the Dayton Mall, and downtown Miamisburg. In the first place, you will find a wide variety of new hotels with free shuttle service. Secondly, you will find a huge variety of restaurants, shopping and everything you need to make your event special.
Will someone from your staff oversee our non-wedding event?
Yes, the Canopy Creek Farm coordinator will be on hand during your contracted hours. They are there to adjust the air and lighting, and aid in any issues that may arise to help make your event special.
What is the barn capacity and do you provide tables and chairs?
Our seating capacity is 250 and this is a list of the tables we provide...
24-6' round tables - Used for guests (seating 8-10), appetizers, large cakes, etc.
8-8' banquet tables - Used for buffet, bridal table, guests, DJ, gifts, bar, appetizers, etc.
6-6' banquet tables - Used for buffet, bridal table, guests, DJ, gifts, bar, appetizers, etc.
8-5' round tables - Used for guests, cake, gifts, appetizers, etc.
6-4' round tables - Used for guests, cake, candy, appetizers, etc.
6-30" tall bistro tables - Typically used for cocktail hour tables
1-Custom Built Bar with large cooler for drinks
6-Whiskey Barrels - Used for cake, ceremony decor, gifts or accent decor
Canopy Creek Farm will have the tables and chairs set per your request when you arrive for your event. As a result, you will have plenty of time to place your linens and decorate.
Am I allowed to cater my own event or must I use your preferred caterers?
Yes, we can recommend caterers who do an excellent job with service, presentation, and quality of food. But, you may also select caterers and vendors of your choice that best fit your needs, or bring your own.
Is alcohol allowed and can we have a cash bar?
You are welcome to have alcohol at your event, however, you must have a bartender to serve it. Cash bars are not permitted because the license under which Canopy Creek Farm operates does not permit it. Therefore, you will not need any additional forms. You may purchase the alcohol and bartender from your caterer or provide your own.
Can the security deposit be included in the final payment?
No, a $500 security deposit is used in case of damages. For instance, if there is damage to the property or excessive cleanup, then we would deduct the damages and costs from the security deposit.
Naturally, if the security deposit does not need to be held for damages, it will be returned to you within two weeks of your event.
Is the facility handicapped accessible?
Yes, we are handicapped accessible. Your guests can be dropped off at the front door. Handicapped parking is next to the Reception Barn with level concrete access. The restrooms are handicapped accessible. Finally, we provide transportation to and from an outdoor ceremony for handicapped and the elderly.
Does the Reception Barn have A/C or heat?
Yes, the Barn is heated and air-conditioned for comfortable year round event use.
Can we leave cars overnight?
Yes, you can leave cars overnight; however, Canopy Creek Farm is not responsible for the security of the cars. In addition, we ask for cars to be retrieved by 11:00 am the next morning.
Can we leave things for our vendors to be picked up later?
You may leave certain items to be picked up by your vendors. But, ONLY if prearranged by the Canopy Creek Farm Coordinator. We can go over these details and schedule pick up times during your floor planning meeting. This meeting will take place about four weeks prier to your event.
Is smoking allowed?
Canopy Creek is a smoke-free venue. However, designated smoking areas are provided outdoors.
What happens if it rains?
If it rains and you have planned on an outdoor ceremony or activities, you will make use of the indoor Reception Barn that you have rented. You may also move activities to the patio area of the barn or plan ahead to rent a tent. Rain or shine Canopy Creek Farm will do our very best to help make your special event wonderful!
If we want to rent a tent of inflatables, is this allowed?
Yes, providing you schedule this with the Canopy Creek Farm Coordinator. If you rent a tent, you will be required to rent all tables and chairs to be placed under it, as ours are not to be used on the lawn. Inflatables and other party equipment are permitted providing they will do no damage to the lawn.